Modernizing your operations and giving you a competitive edge are both possible with fleet management software.
However, choosing the right tool for your commercial fleet can be difficult because so many suppliers claim to offer the best fleet management software solutions.
In this tutorial, we define a fleet management software and go over the features and qualities that the finest fleet management program must have.
What is fleet management software?
Typically, fleet management software is a web-based dashboard that compiles all pertinent data about your fleet operations.
This fleet management software might be a comprehensive information system of modules that keeps track of the performance and upkeep of your fleet’s vehicles.
What does a fleet management system do?
A fleet management system collects telematics data from all of the cars in your fleet and presents it in a clear, user-friendly manner.
You can manage and arrange with the use of fleet management technology:
- Vehicles, assets, and drivers
- Fuel and other operating costs
- Locating a vehicle and an asset
- upkeep and repairs to vehicles
- Violations of the Hours of Service (HOS) and other
- compliance-related data
- Driver conduct and fleet safety ratings
This solution aids in streamlining, enhancing, and automating end-to-end fleet supervision.
Several features of fleet management software can assist you with:
- driver instruction. You can use this function to locate and manage the coaching programs for at-risk drivers.
- Fleet security Managers can increase fleet safety by integrating dashcams with their fleet management system.
- With artificial intelligence (AI) detection, driver safety ratings, and real-time safety notifications, it becomes simple.
- Workflow and dispatch. Some fleet management software provides an all-encompassing, integrated platform to handle dispatch, vehicle tracking, navigation, document management, and even third-party interfaces to streamline dispatch and driver workflow.
- upkeep on vehicles. With frequent reminders and personalised vehicle inspection reports, fleet management systems may make vehicle maintenance easier.
optimization of fuel costs. Using the appropriate fleet management software, you may discover drivers who idling for an excessive amount of time or regularly. In terms of fuel prices and running costs, this instrument can make a big difference.
- Regulation observance. In order to manage HOS breaches, driver vehicle inspection reports (DVIRs), International Fuel Tax Association (IFTA) reporting, and other compliance issues, the majority of fleet management programs for the trucking sector provide comprehensive compliance solutions.
Must-have features of fleet management programs
Select fleet management software that offer the following capabilities to maximise your investment:
1. Vehicle and driver safety features
For the sake of both your business and the broader driving public, vehicle and driver safety are crucial.
Your supplies are delayed and your assets are damaged when there are collisions or incidents. Additionally, your drivers and other drivers could suffer minor to fatal injuries. You may safeguard yourself from these unpleasant circumstances by utilising the best fleet management software.
These tools can identify unsafe driving practises, such as sudden acceleration and harsh braking, and they can notify you and your drivers when such behaviours occur.
Additionally, the software provides real-time engine fault code notifications that inform your drivers of any issues with the car.
A reliable fleet management system can help train drivers in safety precautions and protocols, which will help you increase the percentage of on-time cargo deliveries you make and the pleasure of your customers.
2. Regulatory compliance
Your fleet management software must be current with all applicable regulatory compliance requirements for the transportation industry. These consist of:
logging HOS and using electronic logging devices (ELDs). Select fleet management tools that support ELDs that are compliant. Drivers, motor carriers, and law enforcement personnel must have access to the software’s accurate recording of live HOS data. Additionally, it must deliver accurate, understandable HOS reports on a regular basis.
create reports for driver vehicle inspections. Through DVIRs, a trustworthy fleet management solution should keep an eye on problems and vehicle status. You can keep track of vehicle fitness and odometer readings, create maintenance logs, and more with the help of these electronic papers.
creating reports for the International Fuel Tax Agreement. You might have to disclose your fuel taxes if your fleet makes frequent long-distance trips across state lines. Your fleet management system should automatically track your vehicle travel, identify cars crossing state borders, and calculate the proper tax obligations in accordance with the IFTA law.
3. High-quality navigation and GPS tracking
GPS trackers and sophisticated navigation systems are features of top-notch fleet management tools.
Your fleet solution may track the whereabouts of your vehicles, show a vehicle’s location on a virtual map, and optimise drivers’ routes thanks to those features.
Additionally, it can offer useful pathway data like locations and costs for fuel stops, toll locations and amounts, real-time traffic reports, and more.
You can: using GPS and navigational tools.
Determine which automobiles are closest to job postings.
Create zones and geofences.
Notifications sent or received when your fleet leaves or enters these zones.
Inform drivers of risks and obstructions.
Find out the estimated journey time and any potential delivery delays.
4. Performance analytics and insights
By examining how a vehicle operates, you may identify its strengths, flaws, and places that need to be fixed or improved.
Your study should be supported by historical data analytics and insights from fleet management platform technologies that are crucial for performance assessment. They ought to provide both narrative and visual reports with this data.
Choose a fleet management system that makes use of AI to display more sophisticated and in-depth performance analytics.
How to select the best fleet management solution
Instead of going with something generic, pick an integrated fleet management solution that addresses the unique requirements of your commercial fleet operations.
When selecting a fleet management solution, take into consideration these features.
1. Ease of use
From installation to deployment, your potential fleet management solution should be simple and intuitive.
Your setup and onboarding should be simple after installing the software and making an account.
A good illustration is All Pro Logistics. With KeepTruckin, the company cut the time required for HOS and ELD training for each driver to just 20 minutes. The time saved by holding shorter training sessions can quickly mount up for huge fleets like All Pro.
2. Flexibility and scalability
The types and sizes of fleets vary. Whatever the size of your organisation, the proper fleet management solution can accommodate it and meet your needs. The platform must be adaptable to the needs and nature of your industry.
Additionally, it need to scale as your fleet and demand increase and provide price options that fit your budget adequately.
3. Exceptional customer support
The top fleet management systems provide round-the-clock customer support if you need help or have queries about your program.
The team must: Deliver exceptional customer service;
Leverage the best fleet management solution
Don’t let manual and obsolete administrative processes slow down your fleet operations.
Utilize contemporary fleet management software’s cutting-edge features to enhance the efficiency of your fleet.
Select software that delivers automation, has AI and mobile app technologies, as well as recommendations based on research and client feedback.