Any organization’s productivity and success depend on its team members’ ability to effectively communicate with one another. However, 60% of businesses lack a long-term internal communication strategy. Being in that situation is problematic since it can diminish staff morale, decrease productivity, and increase employee turnover.
Thankfully, there are several of methods for staff communication. Utilizing them will increase employee engagement and satisfaction while minimising email clutter. Choosing the best solution for your team might be difficult, though, because there are so many possibilities accessible.
I’ll review the best internal communication tools in this article to assist you in locating the features that best suit your requirements.
Team Communication Software: Comparison Criteria
What factors should I consider when choosing the finest software for employee communication? Here is a list of my evaluation standards:
User Interface (UI): Every level of every department should use employee communication tools, so the user interface (UI) must place a high priority on usability and intuitiveness.
Usability: Will users find it simple to use both at work and on the go? Does the support, training, and onboarding process work for all levels of employees?
Integrations: Can the software simply connect to collaboration and productivity applications used by staff members on a daily basis? Existing connections to well-known workforce apps?
Value for money: For both small and large enterprises, does the pricing make sense per employee? Is the pricing transparent, understandable, and clear to all parties?
Internal Communication Software: Key Features
Instant Messaging: Today, direct, instant messaging that enables team members to communicate with each other or in groups is the essential component of any communication programme.
Notifications: Employees require unmistakable notifications whenever important communications are posted in a group or when they are received.
File sharing :Users can share files by uploading from their device or sharing from the cloud thanks to file sharing.
Status updates: Team members should be able to clearly state their present availability in status updates.
Activity feed: Employees are kept informed of communications given to them individually or in their groups through the activity feed.
Search: Users must be able to easily and quickly do a keyword search for previous communications.
Surveys and polls: Managers can utilise interactive tools to gather feedback and guide team decisions.
Knowledge base: Having access to a company-wide knowledge base helps workers find the information they need more quickly and cuts down on repeating enquiries.
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Overviews Of The 10 Best Employee Communication Software
The top applications for each employee communication tool are highlighted along with some standout features and screenshots that provide an overview of the user interface.
1. monday.com
Best for employee communication around tasks & projects
Monday.com provides both passive and active communication channels, allowing you to either send messages, remark, tag people, and create polls, or gather the essential data from dashboards and reports.
Although Monday.com primarily markets itself as a workflow tool for growing a company, it also has a number of HR capabilities. Despite not being a full HR software, they are a handy tool that contains many of the fundamentals, especially when it comes to cooperation and internal communication (in which they very much excel).
With built-in communication features like commenting, approvals, @-tagging, notifications & alerts, customizable dashboards, a built-in inbox, social media-esc “likes,” and email integration, monday.com can be your day-to-day workflow management tool for deadlines, HR workflows, and resource tracking.
Use their “documents” technology to develop collaborative or read-only company manuals, checklists, or wikis for the greatest staff communication functionality. Additionally, you can create “request forms” that give your staff a simple way to submit problems or suggestions directly within the platform.
Project management tools including Slack, Google Workspace, Gmail, Jira, GitHub, Trello, Dropbox, Typeform, and many more are integrated with Monday.com and are available through a paid Zapier subscription.
Monday.com offers a free trial and prices start at $8 per user every month.
14-day no-risk trial
$8 per user each month
2. Workvivo
Best communication app for building human connection and emotional commitment between employees and your company
All staff members are kept up to date with Workvivo’s communication features via mobile access and SMS push alerts.
No matter where they are situated, employees may connect emotionally with your company culture with the employee experience software called Workvivo. Their platform combines a social network experience with the functionality of a contemporary intranet, engagement platform, and communications hub.
Their technology is capable of sending SMS push notifications to every employee for important communications as well as conventional communication elements like corporate news and event updates. Additionally, you may host live video streaming on their platform, such as town hall meetings, to increase leadership transparency and encourage multimodal interactions among all employees. Even podcasts, which provide a more in-depth look at your corporate culture and have been proved to encourage greater engagement than conventional company newsletters or emails, can be hosted by their system.
Payroll software, Slack, and Microsoft Teams are just a few of the HR platforms that Workvivo works with frequently.
On request, Workvivo provides personalised price information, and their website allows you to request a free sample.
3. SnapComms
Best for mobile-friendly employee communication and engagement
With the help of the customization capabilities in SnapComms, you can make staff communications match your brand.
With the use of a single platform, SnapComms, an employee communication solution, facilitates both workplace communications and employee engagement. Their platform uses visual displays in visible places to circumvent email so that important information can be conveyed to keep teams updated at work.
All of this is made possible by their branded app, which is compatible with mobile phones, tablets, and desktop computers. You may quickly connect distant workers to the larger organisation and keep them informed.
Google Workspace and Slack are both integrated with SnapComms.
The monthly price for SnapComms users is $2. There is also a free trial that lasts 30 days that doesn’t require a credit card.
thirty days of no cost
$2 per user each month
4. PeopleONE
Best for comprehensive corporate communications
PeopleOne keeps your staff informed about important company news, events, and activities.
A platform for employee engagement and communication called PeopleOne seeks to enhance internal communications. It has pre-defined features for the HR, IT, facilities, and business teams that make it easier to send news, holiday calendars, wellness data, events, and leadership communications that are specifically tailored to your needs. The programme makes sure that content production, authorization, and review processes are clearly owned.
This option is a good one for corporate communications because it supports tailored workflows that make businesses run more efficiently. While the document management system gives users access to processes, policies, and procedures, PeopleOne uses the SharePoint component of Microsoft Office 365 to enable the dissemination of corporate news, events, and announcements. The programme enables managers to communicate with staff members and exchange knowledge, ideas, and insights.
You may design your corporate branding with PeopleOne, including the colours, logo, and themes, to give your employees a sense of affiliation with your business. In addition, there are pre-installed themes for various celebrations and occasions to make everyone at work happy during the holidays.
Office 365, popular email and messaging services, as well as social networking sites like Facebook, Twitter, and YouTube, all have pre-built connections with PeopleOne. They also have an iOS and Android app that enables teams to engage in seamless communication, collaboration, and engagement anytime, anywhere.
PeopleOne provides a free demo and tailored price upon request.
free trial offered
On demand pricing
5. Empuls
Best for centralized internal communications
Using a social intranet, Empuls enables you to concentrate corporate communications.
Empuls is a tool for employee engagement that seeks to enhance corporate culture and liven up the entire digital workplace. Empuls is a tool that people leaders can use to create a culture of appreciation, unite teams, break down silos, and give each employee a voice.
One-on-one feedback, peer and societal recognition, and a variety of incentives and bonuses are just a few of the features that come with Empuls. With Empuls, your HR team can avoid becoming bogged down in complicated operational issues and concentrate on strategizing awards and recognitions.
With the use of a social intranet platform, Empuls also enables you to centralise internal communications and recognise staff members that go above and beyond expectations. Additionally, you may implement employee recognition programmes that support business outcomes, harmonise them with company culture and values, and make recognition effortless, open-minded, sociable, and enjoyable. Real-time feedback can also be used to gauge the effect of your activities for increasing staff engagement and employee mood.
Empuls connects with single sign-on tools, HRIS, HRMS, and HCM systems.
Empuls offers a 30-day free trial and prices start at $2 per user per month.
Start your free 30-day trial today with no time limits and no obligations.
6. Connecteam
Best for remote or deskless teams
By using messaging, task lists, progress tracking, and priority statuses, Connecteam keeps you connected and informed.
To communicate, manage, onboard, and train non-desk staff and new hires wherever they may be, Connecteam is internal communication software created for HR professionals, employee supervisors, and business owners.
Connecteam was designed for mobile and remote teams and is accessible on mobile, desktop, and as a kiosk app for tablets. To interact with and manage their mobile workforce, Connecteam is used by thousands of organisations across dozens of industries, from retail and restaurants to manufacturing, construction, field services, and healthcare.
A dedicated employee communication channel is included with Connecteam, along with features for team engagement, surveys, polls, group or 1:1 chat, a suggestion box to gather employee feedback, a searchable company directory, an organisational chat, training and onboarding capabilities, a company library, time management, digital forms and checklists, and quick tasks.
Connecteam is intended to make communication easier for use outside of the workplace or when travelling. It is quick and simple to set up, adaptable, and straightforward to use.
Costs for Connecteam start at a monthly flat rate of $39. A 14-day trial is also available for free. There is also a freemium plan with constrained features.
14-day no-risk trial
from $39 per month
7. ClickUp
Best for project-specific collaboration and communication
Teams may quickly communicate and share information thanks to ClickUp’s Chat view.
Project management and increasing team productivity are two of ClickUp’s many well-known uses as a flexible productivity tool. All team members may interact, share data, and keep each other informed about job progress using the platform’s integrated Chat function, which serves as a primary communication hub for the team.
They provide @mentions in their real-time chat channels so that team members can tag one another and more quickly advance as a unit. Users can insert external documents like spreadsheets or internet links as well as share resources like photographs or movies within the Chat view. Users will also value their contemporary formatting options, such as emoticons, banners, code blocks, and bulleted lists!
As with many other platforms for employee communication, ClickUp enables you to divide your chats into many groups as necessary, whether they are for certain teams, projects, or company-wide updates. Additionally, users can easily manage who can access each discussion, ensuring privacy as necessary. Users never miss an update thanks to their Notifications stream, regardless of the chat group it was posted in.
Clockify, Dropbox, Everhour, Google Calendar, Harvest, Loom, Microsoft Outlook, Microsoft Teams, Miro, Slack, Toggl, and Zendesk are just a few of the 45+ software programmes that ClickUp offers native connections with. By linking ClickUp to a paying Zapier account, you can gain access more than 1,000 more apps.
ClickUp offers a free trial and prices start at $5 per user per month. For personal usage, they also offer a free, perpetual plan.
Free trial is offered
$5 per month per user
8. Gmail + Hangouts
Best for those already in the Google ecosystem
st Internal Communications Software for Employees using Gmail and Hangouts
Google’s free employee communication programme includes email, chat, and video conferencing.
Around its enormously popular Gmail email service, Google has created a collection of communication and collaboration tools. These apps are now the standard option for millions of businesses globally due to ongoing innovation and investment. These tools have proven their value in a cutthroat environment since they were created for the cloud and supported by Google’s vast resources.
Startups in need of a free employee communication software solution will love Google Apps. Almost everyone has a Google account and is familiar with using the most fundamental features, such Gmail. The premium Google Workspace alternative, however, can grow with their company and reach enterprise level.
Given that practically all workforce apps are built to integrate with Google, this solution performs exceptionally well in terms of integration opportunities.
Google Workspace starts at $6 per user per month. Basic Gmail/Hangouts accounts come with 15GB of storage at no additional cost.
$6 per user per month
9. Staffbase
Best for a mobile-first intranet
Staffbase keeps all of your employees, from the back office to frontline staff, informed about corporate news and activities.
By bringing together several teams spread across various places, Staffbase strives to address issues with employee communications. This platform for end-to-end internal communications aids in getting crucial information out to staff members throughout a complete firm.
Editors can design, develop, and publish content using the Staffbase Experience Studio, then assess its effectiveness. Local material can be added by distributed editors without any technical knowledge.
In order to maximise efficient internal communication inside bigger spread enterprises, Staffbase is a mobile-first solution. To improve internal communications, the employee mobile app interfaces with the company intranet platform. As a result, management receives thorough insights and reports while frontline team members receive the quick response they require.
Major HR applications, SaaS software, and Microsoft 365 are all integrated with Staffbase.
There is a free demo option available and the software has a monthly subscription of $88 per user.
starting at $88 per user each month
10. HubEngage
Best for engagement and deep insights
With features aimed at engagement, HubEngage links employees across the entire organisation.
HubEngage set out to provide workers with a superior working environment. The programme is made to allow team members to submit ideas and stories for consideration as well as to disseminate content to employees like news, videos, and papers. Small hospitals to major international manufacturing all employ HubEngage in their operations.
Gamification features, for example, increase workplace interaction and engagement while simultaneously encouraging performance. Members of the team can interact by sharing, like, and commenting while accruing points and incentives. The programme promotes both bottom-up employee feedback and top-down dissemination of corporate news feeds and other information.
Software like SSO, Microsoft Teams, SharePoint, Workday, ADP, Ultipro, and others are integrated with this one.
HubEngage starts at $1 per user each month. There is no option for a free trial.
$1 per user each month
Need Expert Help Selecting The Right Internal Communications Software?
For your convenience, People Managing People has partnered with the Crozdesk.com software comparison website to help you select the product that best suits your requirements. Internal Communications Software experts from Crozdesk may compile a customised shortlist of software options with objective suggestions to assist you in choosing the options that best meet your company’s requirements. You have free access to their personalised software selection assistance as a result of our agreement, saving you time and trouble when doing your search.
You can submit your requests in just a few minutes, and they will call you right away with no cost or obligation. You will receive personalised software shortlists from their staff of software advisers that are based on your demands and list the top solutions (via phone or email). Additionally, they can offer you savings negotiated by the local community and connect you with the vendors you choose.
